Great Plains vs. NetSuite ERP: Key Differences & Tips for Migration 

Internet cloud technology concept. Download data exchange. Transfer business folder data system relocation. Man use computer laptop waiting transfer file migration process, loading bar icon on screen

As Microsoft plans to deprecate Great Plains by 2026, many organizations are navigating a critical decision: What’s next for their ERP system?  

Great Plains, with its long history of use, has served its purpose well – but as it prepares to shutter its doors, businesses are increasingly looking to make the switch to modern, cloud-based ERP solutions like NetSuite.  

But this decision isn’t just about replacing outdated software. It’s about choosing a solution that aligns with your organization’s evolving needs for growth.  

As experts in helping organizations implement NetSuite, we’ve outlined some of the key differences between Great Plains and NetSuite alongside some of the top things to consider to ensure a smooth migration. 

Important things to know about NetSuite and Great Plains:

Why is NetSuite the Ideal Alternative for Great Plains? 

NetSuite has rapidly become the go-to choice for organizations seeking to replace Great Plains. Its robust functionality, cloud-based infrastructure, and user-friendly interface make it a standout option.  

Where Great Plains’ on-premise model often limited scalability and integrations, NetSuite’s cloud-first approach opens up endless possibilities. With built-in tools for grant management, inventory tracking, and real-time reporting, it’s particularly advantageous for nonprofits and growing businesses that require flexibility and precision. 

But what truly sets NetSuite apart is its ability to evolve with your business. Unlike static systems, NetSuite’s design allows organizations to scale operations seamlessly – and without a complete overhaul of their ERP.  

Great Plains vs. NetSuite: What’s the Difference? 

Core functional differences between Great Plains and NetSuite: 

  • Great Plains relies on an older, menu-driven interface, while NetSuite offers a sleek, intuitive dashboard accessible from any device. 
  • Great Plains often requires workarounds for integrating with third-party tools. NetSuite, however, natively integrates with an extensive ecosystem of applications, reducing headaches for IT teams. 
  • Great Plains’ on-premise setup means higher maintenance costs and limited accessibility, whereas NetSuite’s cloud model ensures real-time data access and minimal IT upkeep. 

Key differences between Great Plains’ and NetSuite’s Chart of Accounts (COA) setup and segmentation capabilities 

Great Plains uses a single-field COA structure that can become difficult to navigate as organizations grow. Each account requires predefined segments, making it challenging to adapt to new reporting needs without significant reconfiguration. 

NetSuite revolutionizes this with its multi-dimensional COA structure. Want to analyze revenue by department, region, or grant? No problem. NetSuite’s flexible segmentation lets you slice and dice data in ways Great Plains never could. For growing businesses, this means your reports evolve with your operations instead of holding you back. 

Key differences between Great Plains’ and NetSuite’s reporting capabilities 

Reporting in Great Plains can be unwieldy, as static templates and limited customization options make it challenging to acquire actionable insights. 

However, NetSuite’s reporting tools are a game-changer. With customizable dashboards, real-time data visibility, and advanced analytics, CFOs and finance teams can make strategic decisions faster.  

Whether you need to track KPIs in real time or drill down into specific metrics without creating a dozen spreadsheets, NetSuite’s comprehensive solutions. 

Other notable differences between Great Plains and NetSuite: 

  • NetSuite’s interface is modern and intuitive, making onboarding smoother and day-to-day operations more efficient. Say goodbye to clunky menus and hello to a seamless user experience. 
  • NetSuite’s scalability is unmatched. Whether you’re adding new subsidiaries, integrating e-commerce platforms, or expanding into new markets, NetSuite grows with you—no additional hardware or complex upgrades required. 
  • With NetSuite’s cloud-based model, updates happen automatically, and support is always just a click away. Compare this to Great Plains’ on-premise maintenance—often a costly and time-consuming affair. 

Key Considerations to Ensure a Successful Migration from Great Plains to NetSuite  

Planning and preparation 

A successful migration starts with clear objectives. Take the time to evaluate your current Great Plains setup and identify pain points to develop a solid and reliable transition roadmap. 

Data migration 

Migrating data isn’t just about transferring files – it’s about ensuring accuracy, consistency, and integrity. Partnering with experts ensures a seamless migration process, minimizing disruption. 

Change management 

Switching ERPs requires more than technical changes – it impacts processes and people as well. Providing training and ongoing support for your team ensures they’re confident and capable in the new system. 

Testing and go-live 

Remember: Thorough testing is essential. From data accuracy to system performance, every detail must be verified before the big day. When you finally go live, it should feel like flipping a switch – not crossing your fingers. 

Final Thoughts on Migrating from Great Plains to NetSuite 

For organizations gearing up to say goodbye to Great Plains, migrating to NetSuite provides an opportunity to embrace a future-ready ERP that scales with your ambitions. Don’t wait until 2026 to start planning your transition. 

Ready to ensure a smoother migration?

Let Bridgepoint Consulting guide you through every step of the process. Our NetSuite financial experts are here to ensure a seamless migration. Learn more about how we can partner for growth or reach out today at the link below to begin your journey.